Which Office 365 plan is right for me?

Luke Watts August 24, 2018 RoundWorks IT Blog
Which Office 365 plan is right for me?. An Article by RoundWorks IT.

As you may know, if you’ve visited the Microsoft website recently, there are a whole host of different Office 365 plans to choose from for your business. It can be hard to see the wood for the trees when considering which one is best! However, it’s really important to choose the right plan in terms of pricing and software capability, so you have what you need to work effectively without over-spending on stuff you don’t need.

Luckily, you can cut your available options down straightaway based on the number of staff you employ. If you have fewer than 300 people working for you, you’ll be looking at a Business plan. And if you have more than 300 – or are looking to expand to this number in the near future – you’ll need an Enterprise plan. (Separate plans are available for organisations in the education and not-for-profit sectors.)

Unluckily, however, things now start getting complicated! Not least because of Microsoft’s mix and match capability where you can add standalone services to either a Business or Enterprise plan to create a bespoke package to meet your needs. Before we worry about that, though, let’s take a look at the basic features you can expect from each plan.


Office 365 Business 


Office 365 Enterprise


Changing or mixing your plans

As noted above, you can personalise or change your Office 365 plan to create a bespoke package, or upgrade/downgrade as your IT needs develop over time. Options include:

  • Moving your plan within the same family (Business or Enterprise)
  • Upgrading from a Business family to Enterprise family plan
  • Downgrading from an Enterprise family to Business family plan
  • Adding a standalone plan to your package (see below)
  • Upgrading from a standalone plan, such as Exchange Online, to a full service such as Business Premium
  • Downgrading from a full service to a standalone plan.

It’s important to note that the limitations on the number of users will remain in place if you change plans or mix and match. So if you move from Business Essentials to Business Premium, for example, you’re still limited to 300 licences. Or if you add Exchange Online to Office 365 Business, the same rule will apply.

However, if you upgrade from a Business plan to any of the Enterprise plans, you can have as many users as you like.

Standalone plans

You can subscribe to a standalone plan on its own or bolt it onto a Business or Enterprise family plan. Note that some standalone plans have several service options, to meet varying business needs.

  • Exchange Online
  • SharePoint Online
  • OneDrive for Business
  • Skype for Business Online
  • Office applications
  • Project Online
  • Yammer Basic
  • Workplace Analytics
  • Power BI
  • Visio Pro for Office 365
  • Azure Information Protection

Confused? Don’t worry – we can help!

Our expert team are a dab hand at helping businesses choose the right Office 365 package for their current and future needs. Just give our friendly team a buzz on 0333 344 4645, email us at info@roundworks-it.co.uk or chat to us online to find out how we can help.

Believe us, it really IS simpler than it looks to migrate to Office 365! You just need to find the right plan for your business, based on your staff numbers, location(s) and software requirements. Get in touch today and let’s get started.


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